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Facility Condition Assessments
Visual reviews that identify visible risks, deferred maintenance, and the priorities that deserve attention first.
Veteran-Owned Facility Management
Know what your facility needs before the next emergency.
Independent facility assessments and practical oversight from a veteran-owned local business—for organizations that need experienced leadership without adding a full-time facilities position.
Our mission
Protect the places that support your purpose.
Smart Facility Solutions exists to give small organizations clear, accountable facility leadership. We find risk early, bring order to maintenance decisions, and help owners protect their people, property, and operating budget.
To protect the facilities that support people, purpose, and business through honest assessments, disciplined maintenance planning, and accountable facility oversight.
Integrity
We give clients an independent view and practical recommendations.
Service
We respond with ownership, professionalism, and respect for the operation.
Faith
We are grounded in stewardship and doing what is right.
Solutions
We turn facility concerns into priorities, plans, and completed work.
What we do
Facility leadership sized for your organization.
We look beyond a single repair. Our work connects building condition, maintenance, contractors, risk, and budget so the entire facility receives consistent attention.
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Preventive Maintenance
Asset schedules, service calendars, recurring task management, and follow-through that reduce reactive work.
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Vendor and Contract Management
Scope review, competitive bids, service expectations, performance tracking, and one point of accountability.
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Project Oversight
Planning, contractor coordination, schedule control, quality review, and communication from scope through closeout.
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Budget and Capital Planning
Repair priorities, replacement forecasts, budget support, and a practical path for aging equipment and systems.
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Full Service Facility Oversight
Ongoing leadership across maintenance, vendors, projects, compliance, service requests, and facility reporting.
The first step
30 Point Facility Condition Assessment
A 45 to 60 minute, visual and non-destructive walkthrough designed to reveal facility risks, maintenance gaps, and costly surprises before they interrupt your operation.
01HVAC and indoor environment
- Comfort and temperature consistency
- Visible equipment condition
- Filter condition and replacement
- Service and maintenance history
- Drainage, noise, odor, or vibration
02Electrical and lighting
- Panels and electrical-room access
- Damaged devices or exposed wiring
- Interior and exterior lighting
- Emergency and exit lighting
- Extension-cord and power-strip use
03Plumbing and water risk
- Visible leaks and fixture condition
- Water pressure and drainage concerns
- Restroom condition
- Water-heater condition
- Moisture, staining, or mold indicators
04Roof, exterior, and grounds
- Roof and drainage observations
- Doors, windows, and weather seals
- Wall, ceiling, and floor condition
- Parking, walkways, and trip hazards
- Landscaping and site drainage
05Life safety and security
- Fire extinguisher placement and tags
- Exit routes and door operation
- Posted emergency information
- Visible alarm or sprinkler concerns
- Exterior security and access concerns
06Maintenance and vendor controls
- Preventive-maintenance coverage
- Equipment records and service dates
- Vendor scopes and responsibilities
- Recurring repair patterns
- Deferred maintenance priorities
Full service facility oversight
One accountable point of view across your facility.
Contractors manage their individual trades. Smart Facility Solutions looks across the entire property, connects the work, establishes priorities, and keeps facility decisions aligned with the operation and budget.
- Service request and work-order coordination
- Preventive-maintenance schedule management
- HVAC, electrical, plumbing, roof, and life-safety oversight
- Vendor performance and contract accountability
- Repair, project, and capital-planning support
- Routine facility reporting and leadership communication
Assess the facility
Understand the condition, current vendors, recurring problems, and operational priorities.
Build the operating plan
Organize maintenance, compliance, projects, responsibilities, schedules, and expected costs.
Coordinate the work
Manage contractors, track commitments, communicate progress, and resolve gaps between trades.
Report and improve
Review performance, upcoming risk, budget needs, and the next decisions leadership should make.
★ Veteran-Owned Business
Faith. Service. Solutions.
Manage | Maintain | Protect
About the business
Experienced facilities leadership with a local commitment.
Smart Facility Solutions is a veteran-owned business founded by John W. Gay to bring professional facility-management discipline to small businesses, churches, practices, and property owners throughout Orange Park, Clay County, and Greater Jacksonville.
John is a veteran and Facilities Management Professional with leadership experience across commercial operations, complex aviation facilities, critical building systems, contractors, budgets, preventive maintenance, and capital projects. SFS applies that experience in a practical way that fits the scale and needs of each client.
Our role is straightforward: tell you what we see, explain why it matters, and help you turn the right priorities into completed work.
Veteran-Owned BusinessFacilities Management ProfessionalOrange Park Based
Who we serve
Built for organizations without a full-time facility department.
SFS gives owners and administrators a trusted facility-management partner who can protect operations while leadership stays focused on the mission and business.
Churches and Ministries
Stewardship-focused support for buildings, campuses, volunteers, contractors, maintenance priorities, and capital needs.
Medical and Dental Practices
Reliable facility conditions that support patient comfort, equipment uptime, cleanliness, and uninterrupted schedules.
Commercial Properties
Practical oversight for tenant needs, preventive maintenance, vendor accountability, repairs, and operating budgets.
Start the conversation
Get a clear view of your facility.
Request a complimentary 30 Point Facility Condition Assessment or ask how ongoing facility oversight could support your organization.
Call904-466-0316Emailjohn.gay@smartfacility-solutions.comService areaOrange Park, Clay County, and Greater Jacksonville